Note: Only Super Admins/Admins/Team Leads can do this

In Charlie, you can set up working weeks for team members that differ from your company default working week to accurately manage team member's holiday allowance and time off bookings.

Charlie will automatically pro rata holiday allowanced based on set part time working weeks and the date the working week comes into effect. You can view all team member's time off allowance on their profile->time tab.

To change someone's working week:

  1. Head to a team member's profile.

  2. Click on the 'Settings' tab.

  3. Scroll down to the 'Working week' section.

  4. Select 'Add a working week.'

  5. Input the days the team member will be working.

  6. Input the 'Effective from' date- this is the date we will use to calculate when the pro rated allowance starts.

  7. Select 'Custom working week' and tick the relevant days.

  8. Click on 'Review changes'.

  9. Once you're happy with the new working week, then simply select 'Submit'.

Screen Recording 2022-04-19 at 02.49.34 pm

You can't edit a working week once it has been applied. If you need to make any changes to an existing working week, you will need to click the bin icon in the right hand side and create a new working week.


Note: Currently it's not possible to set working weeks on a half day or hourly basis within Charlie.

If you do need to set a half day working week, we recommend setting that half day to a full day and then using our holiday calculator to manually calculate the allowance for a half day working week and then make a manual adjustment to the team member's allowance. Need some help with this? Just contact us via Live Chat or [email protected].

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