This feature is currently in beta and we will continuously be working on adding more functionality in the coming weeks.

Note: Only Super Admins/Admins/Team Leads can set up hourly working weeks

On Charlie, you can set up working weeks for team members that differ from your company default working week to accurately manage team members' holiday allowance and time off bookings. This article is all about setting up team members who's holiday allowance is counted hourly. If you're looking for half day working weeks you can find how to set this up in this article here.

What happens when I switch a team member to hourly?

We only recommend changing a team member's time off allowance to hourly if you have been managing this team member off CharlieHR or if their time off has always been counted in hours e.g. team members who work compressed hours.

We cannot yet support team members who are switched from full time/half days to hourly.

When a team member's working week is changed to hourly it will retroactively affect their overall allowance setting for the current holiday year meaning all holiday for the current leave year will need to be added in hours.

How will time off work?

Charlie will automatically pro rata holiday allowance based on their hourly set working week. Team members can book time off in hours for any time off types that affect their time off allowance - this includes holiday and any other custom time off type you have set up. For any time off types that do not affect their time off allowance such as sick leave, the time off can only be booked in half/ full days.

Time off and Public holidays

Public holidays will fall outside of the allowance for all hourly team members.

More on how we calculate time off for hourly team members will follow with the update to the feature!

To change someone's working week to hourly:

  1. Head to a team member's profile

  2. Click on the 'Settings' tab

  3. Scroll down to the 'Working week' section

  4. Select the working days

  5. Enter the 'Weekly Working Hours'

  6. Input the 'Holiday in hours already taken' for the current holiday year

    1. Note: we can only manage full hours worked such as 37 hours not half hours such as 37.5 at this time.

  7. Choose the 'Effective from' date

  8. Click on 'Review changes'

  9. Once you're happy with the new working week, then simply select 'confirm changes'

Screen Recording 2023-03-07 at 11.33.57 am

Note: You can't edit a working week once it has been applied. If you need to make any changes to an existing working week, you will need to click the bin icon in the right hand side and create a new working week.

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